HR Intelligence
HR Intelligence SRL
Privacy Policy
We value your privacy and are committed to protecting your personal information.
Last Updated: October 1, 2025
1. Introduction
- HR Intelligence S.R.L. (hereinafter "we", "HR Intelligence" or "the company"), established at 1300 Wavre, Belgium, is committed to protecting the privacy and personal data of its customers, partners and visitors to the website www.hr-intelligence.pro. This policy explains how we collect, use, share and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Belgian legislation.
2. Personal data collected
- We collect the following data, as applicable:
| Type of Data | Examples | Purpose |
|---|---|---|
| Identification data | Surname, first name, email address, telephone number, company number | Order management, invoicing, communication, service tracking |
| Professional data | Position, company name, business address | Contract fulfilment, customer relations |
| Browsing data | IP address, cookies, pages visited, session duration | Improvement of user experience, statistics |
| Payment data | Bank details (for billing purposes only) | Payment processing |
| Contact details | Postal address, telephone number | Delivery of services, customer support |
3. Purposes of processing
- Your data is processed for the following purposes:
- Contract performance: Order management, invoicing, service delivery.
- Communication: Sending commercial information (with your consent), responding to your requests.
- Service improvement: Analysis of customer satisfaction, website optimisation.
- Legal obligations: Compliance with accounting, tax and legal obligations.
4. Legal basis for processing
- The processing of your data is based on:
- The performance of a contract (provision of services, invoicing).
- Your consent (newsletter, non-essential cookies).
- Our legitimate interests (improvement of our services, website security).
- Compliance with legal obligations (retention of invoices, tax returns).
5. Recipients of the data
- Your data is accessible to:
- Authorised HR Intelligence employees.
- Service providers (hosting provider, accountant, payment tools) bound by confidentiality clauses.
- To the competent authorities, if required by law.
We do not sell or rent your data to third parties.
6. Retention period
- Customer data: Retained for the duration of the contractual relationship + 10 years for legal obligations (accounting, guarantees).
- Prospecting data: 3 years from the last contact.
- Cookies: Maximum 13 months (unless consent is renewed).
7. Your rights
- In accordance with the GDPR, you have the following rights:
- Right of access: Request a copy of your data.
- Right of rectification: Correct or update your information.
- Right to erasure: Delete your data (subject to legal obligations).
- Right to restriction of processing: Suspend the use of your data.
- Right to portability: Retrieve your data in a structured format.
- Right to object: Refuse the processing of your data for legitimate reasons.
- Right to withdraw your consent at any time (for processing based on consent).
To exercise these rights, please contact us at anne@hr-intelligence.pro.
8. Cookies and similar technologies
- Our website uses cookies to:
- Facilitate your browsing.
- Analyse audience data (using tools such as Google Analytics).
- Personalise advertising (if applicable).
- You can:
- Accept or refuse cookies via the dedicated banner.
- Manage your preferences in your browser settings.
For more information, see our Cookie Policy.
9. Data security
- We implement technical and organisational measures to protect your data against:
- Unauthorised access.
- Accidental loss or destruction.
- Unlawful alteration or disclosure.
10. Data transfers outside the EU
- Your data is not transferred outside the European Union. In the event of any change, we will inform you and guarantee an adequate level of protection (standard contractual clauses, Privacy Shield, etc.).
11. Policy changes
- This policy may be updated. The current version is the one published on the website. We invite you to consult it regularly.
12. Contact
- For any questions or complaints regarding your personal data:
- Email: anne@hr-intelligence.pro
- Post: HR Intelligence S.R.L. – Chaussée des Vignes 4a, 1300 Wavre, Belgium
13. Complaints to the data protection authority
- If you feel that your rights have not been respected, you can lodge a complaint with the Data Protection Authority (DPA): www.dataprotectionauthority.be